POLICY RELATed TO the PERSONAL
INFORMATION
By the
present policy related to the personal information (hereafter: “Policy”),
EstrieEmploi.ca Inc. (hereafter: “EstrieEmploi.ca”) commits to respect the private life of the
persons registered on its Web site as users searching for employment
(hereafter: " Job seeker "). The Policy contains
rules related to the collection of personal information, the consent of the Job
seeker, the use, the communication and the conservation of the personal
information of the Job seeker as well as the access rights to his personal
information and their changes.
Before
subscribing to the Web site of EstrieEmploi.ca, the Job seeker has to accept
the present Policy and agree with its rules and obligations.
The Web
site of EstrieEmploi.ca also contains links to the other Web sites on which
EstrieEmploi.ca has no control. EstrieEmploi.ca refuses to be held
responsible for the
policies and practices related to the personal information of these other Web
sites. EstrieEmploi.ca suggests to the Job seekers to examine accurately the
policies related to personal information of these others Web sites.
The
present Policy applies only to the personal information which EstrieEmploi.ca collects,
uses, communicates and
conserves about its Job seekers.
COLLECTION
OF personal information
EstrieEmploi.ca
is a company offering an on-line recruitment and hiring service for Job
seekers.
In relation to the services offered, EstrieEmploi.ca asks the
Job seeker, who has agreed with the Policy, to provide personal information, by
filling out his on-line resumé, so that these informations can be transmitted
to employers recruiting personnel for their company (hereafter:
"Employers") and to recruiters in search of candidates to fill in
employment opportunity with third parties (hereafter: "Recruiters").
EstrieEmploi.ca
can also conduct on-line surveys to better understand the needs, the profiles
and the experience of its Job seekers or its visitors. The Job seeker or the visitor
will be given the option to participate in such surveys. All the personal
information given out by the Job seeker or the visitor in these surveys will be
used on an aggregated basis for the compilation of data coming from such
surveys and will not be kept.
EstrieEmploi.ca may also keep on files proofs
of communication or correspondence with a Job seeker. EstrieEmploi.ca will use
the personal information provided only to respond to the electronic mail
(hereafter: “ E-mail”).
For data entry purposes, EstrieEmploi.ca can
also keep some information concerning the use of a Job seeker of its Web site
such as the visited sections and the services, the computer hardware and the
used software, including the IP address, the type of navigator, the name of domain,
dates and hours of access and Web sites address that brought him to the Web
site of EstrieEmploi.ca as well as the links towards other Web sites used
through out its own site. These data may be kept by EstrieEmploi.ca to estimate
the Web site performance, for security reasons of its Web site and for law
purposes.
The following personal information constitute
essential information to meet the Purposes
and objectives of EstrieEmploi.ca mentioned above, namely Job
seeker’s personal information (family name and first name, complete address
including zip code, phone number (residence and/or other), E-mail and spoken
and written languages), working experiences (employer’s name, complete addresses
including zip codes, phone numbers, occupations, titles, professions),
schooling (name of the program, name of the school, complete address including
zip codes) and professional and/or personal references (name of the person
giving references, name of the company for which the person gives the
references, phone number and/or E-mail).
The
personal information provided by the Job seeker must be accurate, complete and
up-to-date in order to avoid the transmission of inappropriate personal
information to Employers and Recruiters. In other words, if the personal
information provided by the Job seeker need to be updated, he has the
responsibility to edit them by reaching the options button in his account on
EstrieEmploi.ca (hereafter: "Account"). Afterwards, EstrieEmploi.ca
commits to display accurately the new personal information modified by the Job
seeker on its Web site.
Furthermore,
the Job seeker will be able to delete its personal information and, or, his
resumé at any time by reaching the options button in his Account. As soon as the Job seeker delete the
totality of his Account, all the copies of his resumé, all its personal
information and all information of the profile of his Account will then be
deleted, except for an inaccessible archival copy via the Web site of
EstrieEmploi.ca and copies already sent to Employers and Recruiters having paid
their access rights or amongst those that the Job seeker will have sought by
himself for employment. By deleting the totality of the Account, the Job seeker
will lose all the access rights to his Account.
Job
seeker’s consent
As soon
as the Job seeker agrees to the present Policy by clicking on the button "
I ACCEPT " hereafter, there will be collection,
utilization, communication and conservation of the personal information given out by the Job seeker by
EstrieEmploi.ca in accordance with the Purposes
and objectives mentioned above.
The Job
seeker accepts by the present policy that as soon as EstrieEmploi.ca will
receive his consent to the Policy, the company will divulge the personal
information of the Job seeker to Employers and Recruiters. In other terms, the
Job seeker has to expect reasonably that his personal information is, during
his subscription, sent to Employers and Recruiters, and that EstrieEmploi.ca
exempts itself from the use that they will make of the personal information. If
the Job seeker agrees to the Policy by clicking on the button " I ACCEPT
" hereafter, there will be presumption that he has accepted the Purposes and objectives mentioned above, that he has understood the
reasonable respect waits of private life from which he benefits and that he
exempts EstrieEmploi.ca from all responsibility related to the use of his
personal information in conformity with the present Policy.
The Job seeker consents by the present Policy
as to which, in certain circumstances, EstrieEmploi.ca can collect, use,
communicate and conserve his personal information without his consent, notably
for legal purposes, such as the control and the application of the law, the
detection of a fraud or for security reasons.
Job seeker will be able to revoke his consent
to the Policy at any time by reaching the options button in his Account. In
this case, the Job seeker will lose all his access rights to his Account and
all his personal information will be deleted such as mentioned above in the
paragraph Personal
information deletion.
utilization,
COMMUNICATION and CONSERVATION of personal information
EstrieEmploi.ca
commits to use, communicate and conserve the Job seeker personal information
according to the Purposes
and objectives of the present Policy and, or according to the
current law at the time of their use, communication and conservation.
EstrieEmploi.ca
will make its best to limit the access to the Job seeker’s personal information
via its Web site to Employers and Recruiters having paid their access rights.
By the acceptance of the Policy, Employers and Recruiters have the obligation
not to reveal the Job seeker’s personal information that will be communicated
to them to other persons outside their company. They are only allowed to reveal
this type of information to those working within their company or, if
necessary, to third parties like an Employer from which they will have received
a recruitment mandate. For that purpose, an agreement must beforehand have
intervened between the Recruiter and the third parties requiring him to use the
personal information collect and, or the résumé of the Job seeker solely for
the purpose to provide an employment in its company and not to divulge these
personal information collect and, or the résumé of the Job seeker to any person
outside his company. Notwithstanding the fact that EstrieEmploi.ca will make
its best to deal with reputable Employers and Recruiters, EstrieEmploi.ca
cannot guarantee, for and in the names of these Employers and these Recruiters,
that they will adhere to the limitations imposed by these agreements.
EstrieEmploi.ca commits not to
divulge the Job seeker’s personal information, such as demographic profile or
information on the use of its Web site (hereafter: "Information") to
any person other then Employers and Recruiters (hereafter: "Third
parties"). All reasonable means will be taken to assure that the
Information related to the Job seeker will not be used by Third parties for
other purposes than those described in the Policy. However, the interpretation
of the present policy must not be considered as a guarantee given by
EstrieEmploi.ca to the effect that no Third parties will obtain the access to
the Information by diversion of the security systems, or by the lack of
diligence on behalf of the Job seeker, notably by the disclosure of its
password. Consequently, the Job seeker consents by the present policy to the
fact that EstrieEmploi.ca does not accept the liability for the use of the
provided Information by the Third parties.
Despite
of the previous paragraph, the Job seeker authorizes, in the following
circumstances, EstrieEmploi.ca to reveal Information to Third parties, namely:
1.
in the
normal course of its business, to its suppliers notably, without limitation, as
for the accommodation of its Web server, to the maintenance and technical
support and to the security of its Web site. These suppliers will have access
if necessary to the Information to execute the tasks falling to them without
being able to share them with any other person. Notwithstanding that
EstrieEmploi.ca will make its best to use reputable supplier's services, these
suppliers can have policies and practices concerning the protection of the
personal information that diverge from those of EstrieEmploi.ca. Consequently,
EstrieEmploi.ca cannot guarantee, for and in the name of these last ones, that
they will adhere to the limitations imposed by the inherent laws concerning the
use of the personal information. However, EstrieEmploi.ca is committed to
examine the policies of protection of the personal information of these
suppliers to understand their procedures of collect, use, communication and
conservation of the personal information.
2.
when
the law or a governmental entity having authority requires EstrieEmploi.ca to
conform to legal demands, to prevent the commission of a criminal act or to
protect the national security, the personal security of the Job seeker or the
public in general.
Cookies are small pieces of data stored on the
Job seeker’s computer's hard drive by the server of the Web pages of
EstrieEmploi.ca. EstrieEmploi.ca. uses cookies to characterize and improve the
use of its Web site for the Job seekers. Only the Web server domain emitted can
read cookies. When the Job seeker registered to services offered by
EstrieEmploi.ca, cookies allow the company to recognize the Job seeker, notably
by his name and his password. Furthermore, cookies are used to track
click streams and for load balancing. However, they cannot operate programs or transmit viruses to
computers.
The Job seeker can decline cookies. In the
majority of the cases, most Web browsers automatically accept cookies, but the
Job seeker can usually modify his preferences of navigation to refuse all the
cookies. At the time of the modification of the Job seeker’s preferences of
navigation, there will be a warning advising the Job seeker that a cookie is
offered. The Job seeker is free to accept or decline cookies on an individual
basis.
EstrieEmploi.ca
Web pages may contain electronic images known as Web beacons or single-pixel
(gifs). Web beacons collect only a limited set of information including a
cookie number, time and date of a page view by a Job seeker. Web beacons are
use to compile aggregated statistics about EstrieEmploi.ca Web site usage, Job
seekers or visitors who have visited EstrieEmploi.ca Web pages but they cannot
supply information to identify a person visiting the company Web site.
EstrieEmploi.ca uses the Job seeker’s personal,
demographic, collective or technical information collected via the Web site in
order to improve and administer its Web site and to present its products and
services in a more effective way for the Job seekers. EstrieEmploi.ca may also
use the information gathered to inform the Job seeker of other products or
services available, to contact the Job seeker about his opinion or to advise
him on the updates of the Web site.
EstrieEmploi.ca
commits to maintain implemented reasonable technical and organizational
measures to secure the Job seeker personal information available via
EstrieEmploi.ca Web site, notably by using key words and passwords from
accidental loss, theft, access, use, modification, copy or disclosure them without
authorization. If the
Job seeker sends an E-mail to EstrieEmploi.ca, these methods of security will
not be used.
By the present commitment of
security, EstrieEmploi.ca cannot guarantee to the Job seeker that an
unauthorized Third party will never be able to pass over these measures of
security or use the personal information for improper purposes, by hostility or
by the lack of diligence of the Job seeker, notably by the disclosure of his
password.
EstrieEmploi.ca instructs its
employees, with access to Job seeker personal information, that it is to be
used in adherence with the principles set forth in this Policy concerning the
personal information and the applicable laws.
ACCESS TO
PERSONAL INFORMATION
As soon as a Job seeker will request it by
E-mail, EstrieEmploi.ca will confirm him, by E-mail, the existence of his
personal information in its files, the use and the communication that has been
made to Third parties such as foreseen in the paragraph Use of personal information collected by third parties and will allow the Job seeker to consult them in the
next thirty (30) days following
his request. This request will have to be made by the Job seeker before the
expiration of the deadline foreseen in the paragraph Conservation of the personal information. However, EstrieEmploi.ca reserves the right to
refuse the communication to a Job seeker who will have made the request of his
personal information, notably, when the disclosure of personal information
would probably risk to damage a preventive inquiry by EstrieEmploi.ca, would
prevent the detection or the reprimand of a crime or malpractices or would have
an effect on a current legal procedure. Furthermore, EstrieEmploi.ca can also
refuse the transmission of personal information to the Job seeker who has made
the request if they include Third parties’s personal information.
The Job
seeker can also contest, by a written notice, the exactness and the accuracy of
the personal information obtained further to his request for that purpose and
therefore brings it the appropriate corrections.
GEnEral
dispositions
The top of the Policy indicates the date that
it was updated last. EstrieEmploi.ca reserves the right to modify or improve at
all time this Policy or to change it for a new one (: “Modification of the
Policy”). The Job seeker may read any such notice of modification of the new
Policy statement. If the Policy is modified, a notice will be posted on
EstrieEmploi.ca home page for a period of thirty
(30) days, with a link to the updated Policy. If the Job seeker
continues using the Web site after EstrieEmploi.ca has posted such notice of thirty (30) days on its home page, it
will constitute his acceptance of the new terms and their application of the
Policy as if they were the initial terms, and the personal information related
to the Job seeker, previously furnished to the Modification of the Policy, will
be deemed to have been collected, used, communicated and conserved according to
the new Policy. However, EstrieEmploi.ca commits to ask the Job seeker’s
consent if EstrieEmploi.ca wants to use his personal information for purpose
and objectives other than those agreed previously.
In Accordance with the article 156 of the Civil
code of Quebec, L.Q. 1991 c.64, a minor of fourteen (14) years old or over can act alone for all related
acts to his employment. Consequently, he can consent to the Policy and register
as a Job seeker on the Web site of EstrieEmploi.ca. However, a minor under fourteen (14) years old has no capacity
to consent to the Policy. If a minor of less of fourteen (14) years old registers as a Job seeker,
EstrieEmploi.ca cannot be held responsible for any loss or for any damages who
could have derived from the use of its Web site and, or, personal information
collected, used, communicated and conserved related to the minor of less than fourteen (14) years old who registered
as a Job seeker.
The head office and the main business place of
EstrieEmploi.ca are located in C.P. 241, in Sherbrooke, province of Quebec, J1H
5J1 and the email is info@estrieemploi.ca.
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